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Job Detail: Grants Associate

Grants Associate Part Time

Compensation: $15-$19/hour DOE; 20-25 hours per week

Application deadline: July 12th, 2019

Supervision: Position reports to the REC Development Director



The Regional Environmental Council, Inc. (REC) is a grassroots, nonprofit, food justice organization with a 45+ year history of working for environmental sustainability and social justice in Worcester and Central Massachusetts. Our programs and activities include community & school gardens, farmers’ markets, youth development & employment, urban agriculture, and food and environmental justice advocacy. We are seeking a motivated and skilled individual to provide administrative support to the Grants Team (comprised of the Development Director, Director of Programs, and Executive Director) to ensure the timely submission of grant proposals and reports. The Grants Associate will report to the Development Director and will have primary responsibility for keeping the grants calendar up-to-date, researching grant prospects, preparing attachments, packaging and submitting proposals and supports, and keeping the Grants Team and program staff on track to develop and submit proposals and reports on time. The Associate will also have responsibility for updating some recurring proposals and reports and will have primary responsibility for organizing and maintaining all our electronic and physical files and folders. . Our organization averages 60 proposal submissions per year to private foundations, corporations, and government agencies at the local, state, and federal level. We are seeking candidates for this part-time, entry-level position who are self-motivated, curious, organized, can manage multiple tasks with competing deadlines, and who can work well independently and in a team environment. Strong writing and research skills and high levels of organization and attention to detail are a must.



-Develop, write, edit, proofread, package, and submit grant proposals (to private foundations, corporations and government agencies) and reports. Assume primary responsibility for packaging and submitting all agency grant proposals while meeting internal and funder-imposed deadlines. This includes responsibility for ensuring that all required forms and attachments are included with each proposal and/or report;

-Coordinate grant proposal and report development and submission process with support from Development Director, and relevant management, program and administrative staff as appropriate;

-Schedule and prepare regular meetings of the staff “Grants Team”; help generate agenda and distribute minutes;

-Develop, maintain, and expand annual grants calendar (proposals and reports);

-Organize and maintain shared Dropbox “funding” folder and associated subfolders and maintain hard copies of proposals;

-Support effective team communications and keep team on track to meet proposal and report deadlines with timely reminders;

-Track the status of proposals and follow-up to provide additional information as required by funders;

-Develop and manage system for ensuring all relevant staff understand commitments made by agency for grant outcomes and funder recognition (in printed and electronic materials, etc.);

-Submit materials for annual report and program reports in partnership with Development Director and program staff;

-Research public and private foundations, corporations, and government agencies and prospect for potential new funding opportunities;

-Research and track grant proposal requirements, submission and reporting deadlines;

-Participate in professional development activities and webinars when appropriate;

-Other duties as assigned;



We are seeking an experienced grant writer with excellent verbal and written communication skills. Other qualifications:

  • Interest in and commitment to the mission and values of REC
  • Prior grant writing experience preferred
  • Self-motivated, detail oriented, highly organized and reliable
  • Ability to manage multiple tasks with competing deadlines
  • Comfortable working alone and in teams both in-person and online
  • Comfort with online collaboration tools, e.g., shared calendars, email, shared folders/files (ideally Dropbox, Google Drive, Google Apps), and utilizing online database and project management software
  • Excellent interpersonal and communication skills, both written and verbal


REC is an equal opportunity employer committed to an inclusive workplace. People of color are strongly encouraged to apply. Send resume, cover letter and writing sample to (write “Grants Administrator” in subject line).


Selected candidates will be contacted for an interview. No phone calls please.

About the job

Location Worcester, MA
Field Administrative
Time Flexi-time
Date 08 July 2019

About the company

Company name Regional Environmental Council of Central Massachusetts


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