Soul Fire Farm

Administrative Program Coordinator

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Posted On: Friday, 30th November 2018
Category: Administrative
Location: Petersburg, New York
1972 NY-2, Petersburg, NY 12138
Job Type:
Full Time

Job Description:

About Soul Fire Farm:

Soul Fire Farm Institute (SFFI) is committed to ending disparity, injustice, and racism in the food system. We are a survival and thrival training ground where people impacted by oppression can reclaim our ancestral right to belong to land and to have agency in the food system. We are a multiracial, people-of-color-led team of activist-farmers drawing upon the wisdom of our ancestors to uproot oppression. Our programs include food justice training for youth, sustainable farming training for people of color, strategic development support for grassroots activists, a subsidized farm food distribution program for people living under food apartheid, and public education and organizing on equity in the food system.  Soul Fire Farm was birthed by a mixed race family of 4 living rurally in the straw-bale, solar home that we built. Our small, production hand-scale farm and homestead feeds our program participants plus 80-100 families in the nearby cities of Troy and Albany, NY through a sliding scale farm share CSA. We intensively cultivate 2 acres in vegetables and small fruits, a nascent 1 acre mixed orchard, and 3 acres of pasture for egg and meat chickens. We value earth stewardship, hard work, community liberation, connection with spirit, and love.


Position Responsibilities:

  • Front Office: Respond to emails, phone calls, and social media messaging.
  • Booking: Respond to booking requests, schedule facilitators, coordinate “speakers collective,” coordinate speaker contracts, invoicing, follow up thank you’s and evaluation. Maintain events tracking spreadsheet indicating the status of each booking.
  • Procurement: Order merchandise, coordinate book shipments, print and copy, grocery shopping for programs and events, program and office supply and merchandise inventory.
  • Tracking: Track event attendance, media appearances, public speaking, and participant feedback in relevant spreadsheets.
  • Media: In collaboration with SFF’s social media coordinator, arrange for minimum 5x week posts across all social media platforms for @soulfirefarm and @farmingwhileblack as well as monthly blog posts to “Love Notes.”
  • Event Support: Bottom line event registration, merchandise sales, set up/break down, cleanup, and photography. Give tours/info sessions, “table,” and coordinate other event logistics for on-farm and local events. Participate in outreach and relationship building with Capital District youth programs, neighborhood associations, churches, etc.
  • Program Participant Management: Promote applications for immersions and trainings, coordinate selection of participants based on organizational rubric and with support and input from Co-Directors. Coordinate admissions, transportation, invoicing, and evaluations.
  • Volunteer Management: Recruit, select, and manage volunteers for on-farm programs and remote administrative tasks.
  • Database Management: Keep contact database and mailing lists up to date.
  • Website Management: Update with program listings, job postings, media, and resources.
  • Fundraising: Coordinate our annual physical mailing and 2x per year online fundraising appeals. In collaboration with “donor gratitude coordinator,” ensure that all contributors receive timely acknowledgement.
  • General Support: Respond to requests of Co-Directors and other members of the SFFI team for support with administrative tasks.

Position Qualifications:

  • Outstanding written and verbal communication skills
  • Excellent initiative and follow-through. We have a “no dropped balls” expectation for all work responsibilities.
  • Highly experienced with administrative and logistical coordination tasks. This is an upper-level, rather than an entry-level, position.
  • Able to work independently and stay on task while working remotely, developing and tracking own task list while also checking in as needed with the team to define highest priorities
  • Efficient and fast work pace
  • Technology fluency - proficiency with Wordpress websites, spreadsheets, databases, data analysis, and Google suite, especially Drive, Docs, Calendar, Forms, and Sheets. Willing to seek out and self-teach technological details outside of own experience if needed.
  • High attention to detail
  • Emotional maturity
  • Able to work collaboratively with a people from diverse backgrounds in terms of race, ethnicity, gender (including nonbinary), sexual orientation, class, and religion
  • Experience living and working in communities of color, including fluency in Black, Indigenous,  and/or Latinx cultural reference points.
  • Life experience living and working in low income/low financial wealth communities preferred.
  • Applicants who are already familiar with the farming & food justice landscape are preferred. Black farmers and food justice leaders are especially encouraged to apply.


Self-Reflection: We have found that the people who are happiest working at Soul Fire Farm have many of the following characteristics.

  1. Excited to lean into the complexity of identity - race, class, gender - and hold a non-dogmatic and curious perspective about identity.

  2. Has had successful, joyful personal and professional relationships with people with very different identities, including privileged identities - white, cis, male, etc.

  3. Does not romanticize farming or the work of Soul Fire Farm - understands that it can be at times repetitive, hard work - and finds joy in that reality

  4. Does not romanticize Soul Fire Farm as a “POC-heaven,” understanding that we as staff provide services to the community and are not ourselves participants receiving those services.

  5. Ability to navigate as an introvert and extrovert, loving both long days of quiet self-motivation as well as times of big groups, hosting, and sharing space.

  6. A bit cheesy and nerdy - excited about the “go around” and other structured ways of sharing.

  7. Apt to take personal responsibility for own well being, not one to blame, avoid challenges, or avoid challenging people.

  8. Excited about ideas, strategy, new knowledge, books, podcasts, and deep thinking. There is space here for all types of brilliance, and folks should know that a lot of “overachievers” are drawn to Soul Fire.

  9. Motivated by hard work, inspired about efficiency, satisfied by a job well done.


To Apply:

Soul Fire Farm will review applications as they are received. All applications are due by Friday, December 7 at 5 PM. By end of day December 11, we will reach out about any phone or in-person working interviews. The interview will consist of  brief performance tasks and a video conference conversation and/or in-person interview. We expect decisions to be made by the end of December, with start date around January 7, 2019. Apply here.


SFFI provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFFI prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of SFFI’s employees to perform their job duties may result in discipline up to and including discharge.

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