Stone Barns Center

Event Manager

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Posted On: Friday, 10th August 2018
Category: Customer Service
Location: Tarrytown, New York
Job Type:
Full Time

Job Description:

Stone Barns Center for Food and Agriculture:
Stone Barns Center for Food and Agriculture is a nonprofit organization on a mission to create a healthy and sustainable food system. We are working to develop a culture of eating based on what farms need to grow to build healthy soil and a resilient ecosystem. In our quest to transform the way America eats and farms, we convene changemakers, educate food citizens, train farmers, and develop ecological farming practices.
Event Manager:
Stone Barns Center has an immediate opening for an experienced Event Manager. Reporting to the Director of Visitor Experience, the Event Manager’s primary role is to provide a consistent and high level of hospitality, while representing the Stone Barns brand to a diverse set of audiences, ranging from students to farmers to the CEOs of global companies. The Event Manager will work cross departmentally to plan and execute small and large events and programs for external constituents and for staff.  S/he will work closely with the Stone Barns Facilities Director and the Blue Hill Events team, our on-site restaurant and catering partner, to ensure strong communication and a high level of coordination and efficiency between the organizations.  
The Event Manager will perform a variety of administrative duties and take on other assignments and special projects as needed. S/he may supervise staff.  A successful candidate will be conscientious, professional, extremely organized, and calm under pressure. S/he will possess a strong work ethic and a deep commitment to the mission of Stone Barns Center. The Event Manager should have a background in hospitality and place a high value on customer service and relationship management.
Duties and Responsibilities:
  • Plan and execute all organizational and logistical details for external events in collaboration with the sponsoring department, including managing project budgets, contracts, communication with vendors, speakers and partner organizations, and facilities needs, including:
    • Harvest Fest
    • Sheep Shearing Festival
    • Young Farmers Conference
    • Lecture Series
    • Exchange Fellowship events
    • Development Cultivation events 
    • Other conferences and programs as scheduled
  • Plan and execute all organizational and logistical details for staff programs and events, in consultation with the CEO and Executive Coordinator, including:
    • All staff meetings
    • Staff social events 
    • Team building exercises and farm activities
    • Other staff programs and events as scheduled
  • Attend weekly operations meeting with Stone Barns Facilities Director and Blue Hill event staff
  • Field all space usage calendar requests and manage potential conflicts
  • Coordinate event setup, managing communication between Stone Barns and Blue Hill where necessary, and confirming correct setup
  • At start of year, establish all staff meetings, all staff social events, staff farm tours, and conferences/events requiring staff involvement
Skills and Experience:
  • Passion for the work and mission of Stone Barns Center
  • Bachelor’s degree, with experience in event planning or related field
  • Interest in event planning for a non-profit with emphasis on fundraising, development and member services
  • Strong office skills using Microsoft Office suite and Outlook (Mac preferred) 
  • Basic A/V knowledge a plus
  • Budgeting and negotiating skills
  • High energy and a self-starter who is able to work independently and on a team
  • Ability to multi-task and balance work on multiple projects simultaneously
  • Committed to meeting deadlines and able to prioritize tasks 
  • Excellent communication skills, both written and verbal
This is a full-time, salaried, exempt position, in-office Monday through Friday, with weekend and evening hours as needed.  
Stone Barns Center offers a salary commensurate with experience and comprehensive benefits including medical, dental, vision, life and disability insurance, a 401k plan and paid time off.  The salary range for this position is budgeted at $55,000-$70,000.
To Apply:
Please send a resume and cover letter to:  
Stone Barns Center is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.
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